Statement of Primary Purpose
To function as the accounts payable accountant for Southwestern Community College.

Classification
Technical Support, full-time, non-exempt.

Essential Functions and Responsibilities
• Process incoming invoices and requisitions for payment; ensure budget codes are correct w/approvals
• Print and disperse accounts payable checks per appropriate timelines
• Compile PCARD logs, update spreadsheet/process to each account monthly
• Keep log of all checks paid, make sure all the appropriate information is attached and authorized
• Process travel requests for payment, keep spreadsheet with all advance information, ensure travel is done according to regulations
• Process monthly use tax reports to include sending check to NCDOR
• Compile AP Accrual information at year end
• Verify all checks are uploaded to the State Core Banking System before release
• Void checks and reissue as needed
• Track folder and sealer maintenance; order check stock and printer ribbons for check/business office printers
• Maintain and process escheat report
• Maintain check notebooks monthly and transfer yearly
• Attend tax training annually
• Assist during registration

Additional Duties and Responsibilities
• Serve as backup to the Accountant – Cashier and relative Accountant - Receivables positions.
• Assist with Purchasing when necessary and maintain Blanket Purchase Order spreadsheet.
• Assist other department personnel as necessary

Minimum Qualifications
Education
Required: Associate's Degree
Preferred: AAS in Accounting preferred or related field

Knowledge and Skills
One - two years of work experience in an office setting including computer skills, knowledge and use of office equipment. Basic bookkeeping is preferred.
Demonstrated competency utilizing excel and basic data base programs.

Physical Demands
Sitting for long periods of time, or standing for long periods-during registration.

Licensing Requirement
Valid NC driver's license

Working Conditions and Environment
The work environment is climate controlled, clean and quiet. Must be available to work flexible hours during peak times.

Equipment Operation
General office equipment, desktop computer

This position description covers the most essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisory personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.